I hope this email finds you well. [CONTACT’S NAME] recommended you for the job and I think you’d be a great fit. , but know that the average response rate for email is typically two hours. Start a prospective employee’s interview experience off right by letting them know you received their application and you’ll keep them informed as the process develops. to ensure they’d be a good fit before you ask them to reapply to your company. That means you can’t throw candidates into a cookie cutter process and expect them to feel valued and appreciated. It often comes across as clunky, or worse: downright awkward. Additionally, take note of personal details that you can include in your email. If they tell you that they have an opportunity that may fit your skillset and they’d like to look at your resume, then you can respond with your resume right away. Template: Candidate Assessment Request Email, Every candidate at this stage is required to complete the assessment to be considered for the position. — Before they reapply to your company, they need to know what went wrong the last time. Additionally, if email conversations veer “off-template,” use your best judgement regarding the length of your replies. Copyright © 2020 Career Sidekick, LLC | Privacy | Disclaimer, How to Email a Recruiter: Examples, Tips, Templates, How to List References for a Job: Tips, Examples, and More, Most recruiters in staffing agencies get paid when you accept a job. We have received your application for the open. Using recruiting email templates makes it easy to keep in contact with candidates — especially those you’re interested in — during every stage of the, sourcing candidates for a single role. That means you can’t throw candidates into a cookie cutter process and expect them to feel valued and appreciated. Wanted to see what your team thought of my suggestions… Let me know if I can help at all. This article explains all of the top reasons to use LinkedIn. We’ve got a com… Use the advice and templates above and you’ll get more responses and more help when sending emails and cold messages to recruiters. — Establish a connection to the contact so the candidate knows you are genuine and trustworthy. If you’re corresponding with an executive, your language should be more formal than how you would communicate with a recent college graduate. You’ll be much better off if you mention their specific job title, company name, or both. Opt for messages that mirror your company’s style and are similar to face-to-face conversations. Use this when you see a posting online and want to reply directly to the posting to submit your resume for the job. Would you be available for a quick phone call on [DATE/TIME]? Email templates help ensure you’re providing all the information candidates need to be successful and comfortable during the process. Additionally, this can be a particularly anxious time for job seekers, so an interview confirmation email is a great way to reassure and comfort candidates. — Make it extremely clear which format files should be submitted. If you’re emailing in direct response to a job posted online, then use the template below (and I recommend you DO attach your resume directly, unlike the advice above for other scenarios). . A formal voice will sound stuffy compared to your relaxed office dynamic. We have confirmed your [INTERVIEW FORMAT] interview with [INTERVIEWER] on [DAY, DATE] at [START TIME - END TIME, TIME ZONE]. Why It Matters: Leveraging employees’ networks for recruitment can expand a company’s talent pool tenfold. Why it Matters: Reminding a candidate of their upcoming interview is one of the small details that makes the difference between a good candidate experience and a great one. Letting your employees know ahead of time of a new hire’s arrival allows them to get to know the individual before their first day. Use the following 10 recruiting email templates to keep candidates informed and engaged throughout the hiring process. Here’s an example of the job offer email: Dear [NAME], It is my pleasure to formally offer you the position of [JOB TITLE]. Your offer letter should neatly summarize all the important details about the job, including compensation and benefits. We’re reviewing your application materials and would like to see samples of your work to better evaluate your [RELEVANT SKILL(S)] abilities. Compare their qualifications against the candidate persona to ensure they’d be a good fit before you ask them to reapply to your company. As our [JOB TITLE], [FIRST NAME] will be working closely with [TEAM LEAD] to [PROJECT OF FOCUS/JOB RESPONSIBILITIES]. and wanted to reach out regarding a unique opportunity. — Let them know what time to arrive, who they’ll be meeting with throughout the day and what they’ll discuss. These are the 10 essential recruiting email templates every recruiter, HR professional and young startup need to keep top candidates engaged. — Explain what the assessment measures and why it matters. . This will allow them enough time to prepare and ask clarifying questions they may have. A good rule of thumb is to respond in no more than 24 hours, but know that the average response rate for email is typically two hours. The longer you wait to send an important follow-up email or application status update, the more time you’re allowing for another employer to swoop in and hire your candidate. This avoids back-and-forth and will impress the recruiter. Dear [Client.FirstName],. And if not, they’ll see your email first thing in the morning. This article explains all of the top reasons to use LinkedIn. — As a recruiter, you can provide the candidate with tips on what to discuss so the interview is as productive and informative as possible for the hiring manager. To enter the meeting room, use this code: . If they ask whether you’re interested in speaking and you do want to talk, then reply and say, “yes,” but also provide some times that you’re available to talk, and the best number to reach you. In fact, this is the only way most companies pay recruiters from staffing agencies). – Let them know if their manager will be treating them to lunch for the first day, whether or not lunch is provided in the office and what restaurants are located nearby. — They should have received this information within your interview confirmation and reminder emails, but provide it again anyway. . — Briefly explain your request for work samples and how they will be factored into your decision making process. However, that doesn’t mean your emails should be devoid of personality; if you’re excited about a candidate, let them know to hold their attention. It can also minimize your time-to-hire and mitigate the, Reach out to past stand-out candidates that didn’t receive or accept an offer. Set of Recruiter Email Templates used for sourcing, interview scheduling, job offers, rejections and referrals. The opportunity sounds interesting. Much like your request for work samples email, provide crystal clear directions for completing the assessment, along with a set deadline. how you’d help THEM). We were fortunate to have a strong group of applicants, and we regret to inform you that we have decided to pursue a more experienced candidate for this role. HR recruiters get flooded with emails, so it's important to find common ground to gain their attention, says Miller-Merrell. If you’re interested in learning more, I’d love to connect. , use a conversational voice and tone when communicating with candidates. . . However, because you have a mutual connection, make the email more personal with the following: Subject Line: [OPEN ROLE] Opportunity — Referred to You by [CONTACT’S NAME]. Refrain from confirming with the candidate until you’re aligned internally to avoid any confusing back and forth. As a [FULL-TIME/PART-TIME/TEMPORARY] employee, the position requires [HOURS/WEEK]. They speak very highly of you and your [EXPERIENCE/EXPERTISE]. When a really great candidate comes along, don’t wait to follow up with them after their interview. Here is a sample email to send resume to recruiter with an interesting subject line. This is vital to vetting their preliminary qualifications — it’s a waste of your time and theirs to ask for an application from an individual you won’t even offer a phone screen interview to. Send a request for work samples with enough notice for the candidate to gather their samples and format them as requested. There are different ways to respond to emails professionally, depending on your intention in the email. Not only does that reflect badly on your company, it also will appear to the candidate that you don’t care enough to send grammatically correct emails. I’m happy to send a copy of my resume after that if it seems like a good fit to work together. If you have any questions, please let me know. — Mention whether it will be a phone, video or in-person interview. Know that you will need to create individual onboarding email templates for each department or team. Due to the complex nature of recruiting and meeting expectations, you can set the tone out of the gate with the right recruitment proposal doc, recruitment proposal email template, or recruitment proposal presentation. I’m looking forward to hearing your thoughts after you’ve had a chance to look. Your goal should be to create a stellar candidate experience for every applicant. Have a plan to execute seven points of contact with each potential client worth pursuing. to record personal information — from reference letters, cover letters and your personal research — and notes from previous conversations you’ve had with candidates. Ensure your job offer entails the following: — Tell the candidate you’re eager to have them as a part of a team. Connecting With a Recruiter The first step in getting your email read is to have a subject line that makes the reader want to open it. Check in at the front desk. — Let them know about some of the exciting perks you offer employees. Why it Matters: Apart from planning the details of the interview, the interview invitation email is an important step in keeping the candidate excited about the opportunity. So they’ll focus on helping someone else. Thank your client—finish off your email with a thank you. Attached is an agenda for your first day. Someone from our team will be in touch to update you on the status of your application within. Recruiters can help job seekers get more opportunities, interviews, and job offers. Using these templates, you can create a first-in-class candidate experience that will draw job seekers in. Tailor your recruiting email templates to the individual, adding personal details and touches when possible. Most employees eat lunch in the kitchen, and there are several food options close by, including: Attached is also an overview of what your onboarding will consist of over the next. They almost always prefer Word format, and you may have been asked specifically for this format in the past, especially when talking to recruiters from a staffing firm or recruitment agency. The best candidates are probably interviewing at multiple companies. This creates a welcoming company culture and brings the new hire into the fold before they start. Use the following templates to ensure quality, consistent communication with prospects. When to Send: While a prompt thank-you email is the mark of a considerate and thoughtful candidate, don’t wait to follow up after an interview if it’s someone you’re highly interested in and excited about. recommended you for the job and I think you’d be a great fit. : If you have specific file constraints, deadlines or sample requirements, a template can help ensure every request for work samples is easy to follow. The security guard will give you a temporary elevator pass. to help streamline the process even further. — Let them know what the job is within the first two sentences. What do we mean by excessive personalisation? We truly appreciate your time and consideration of [COMPANY NAME]. We’re very excited to have [HIM/HER/THEM] join us. Briefly explain why you’re going in a different direction. This will help them plan their schedule accordingly. Creating the perfect resume email is simply a part of every scenario you need to keep in mind before you click Submit. Make your email message as customized as possible. And talk about why you though to apply for the job and why it’s worth their time to talk to you! , and candidates should be well aware of their status during each. — Send the candidate an event invitation that they can add to their calendar. PSA : I was a recruiter. , but please wear whatever you’re most comfortable in. When emailing candidates, also known as cold-call email recruiting, the message that you convey and the information you present is critical, says recruiter Christy Nichols.. Ensure that no placeholder text makes its way into an email. Would you be available for a quick phone call on [DATE/TIME]? Thanks for getting in touch! This is especially important for currently employed candidates who have work responsibilities that may interfere with their interview. Compare their qualifications against the. Most recruiters in staffing agencies get paid when you accept a job, and if 50 other recruiters are submitting your resume for jobs, their odds aren’t very good. I think your experience in [FIELD/SKILL] is a great fit for this role. If you’re interested in learning more, I’d love to connect. Thanks for contacting me! Why it Matters: Leveraging your talent community and reaching out to past candidates cuts down on the time you spend sourcing, helping to reduce your cost-per-hire. As a result, it’s important that each prospect receives exactly the same, clear directions. I saw you recruit in the XYZ industry here in Chicago.”. As a recruiter, you can use email marketing for both candidates and clients in your recruiting database. Why it Matters: If you have specific file constraints, deadlines or sample requirements, a template can help ensure every request for work samples is easy to follow. Please let me know when you plan on calling so I can make sure I’m ready and available to answer. This will boost the chances that your email gets opened. — If you want to schedule a formal phone screening interview, give them a set of dates to choose from, whether that’s “sometime next week” or “next Tuesday at 1:00 p.m. CST.”. Let me know the best time to talk and we’ll connect to discuss further. When to Send: Send your new hire announcement email the week ahead of their first day. [FIRST NAME] is joining us on the [DEPARTMENT] team as our [JOB TITLE]. The security guard will give you a temporary elevator pass. Notice how I capitalized the first letter of all words to grab more attention.Don’t Send To Multiple Recipients: Adding multiple recipients to your email me… To recap, here’s a list of scenarios where you should email a recruiter: These are far from the only situations where you should send an email to a recruiter, though. Here’s a link to my LinkedIn profile so you can learn more about me: linkedin.com/in/yourURL. Even if you create the perfect email to send a reboot, it’s still a fact that you need a killer cover letter. No one wants to feel like they’re being confused with or compared to someone else, especially a job seeker who is doing their best to stand out. Using these templates, you can create a first-in-class candidate experience that will draw job seekers in. Purpose — let a client know details of a business offering. 85% of recruiters rely on email as their top channel to contact and build relationships with talent. Utilize your applicant tracking system and other. Send your new hire announcement email the week ahead of their first day. Send a confirmation email to the candidate once you’ve confirmed the date and time internally, as well as reserved any necessary materials such as a conference space or phone line. The referral email is a little less specific than the active job seeker but more prepared to begin the search than the passive job seeker. You may have recorded it many years ago and forgotten about it, so it’s worth checking. . Hey [First Name], Hope you had an amazing weekend. Ensure assessment requests are sent well before the deadline so candidates have a reasonable amount of time to complete it. Whether you’re ready to consider a new opportunity or not, it’s a good practice to respond as soon as possible to any message from a potential employer. When using recruiting email templates, the chances of a typo popping up are high, especially when more than half of people admit they’ve made embarrassing errors in emails. This is to remind you of your upcoming interview for the [JOB TITLE] role at [COMPANY NAME]. Many recruiters get additional clientele through word of mouth. — State the date and time (with time zone details) of the interview, or offer a range of dates the candidate may select from. We are going to show some good examples of some follow-up emails for recruiters. Nurture and incentivize your employees for their recommendations, and communicate with referred candidates diligently and frequently. Morning or lunchtime might be best, in my experience, but many recruiters check their email throughout the evening, too. That way, they know it’s not just a cut & paste email. Templating your email helps standardize how you provide information and sets the framework for a fair evaluation. And if you’re giving out your phone number in your emails or on your resume, go listen to your voicemail recording to check if it sounds professional. This will allow them enough time to prepare and ask clarifying questions they may have. Hiring managers often look you up even if you don’t provide it. Email marketing is the process of promoting your services, developing relationships, and encouraging action through electronic communication. Use candidate social profiles and personal sites to find interesting details to make your emails interesting and boost response rates. — Restate the job title, the department and working hours. If you’ve made a verbal offer over the phone, send the formal offer letter over email shortly after. , and while we went in a different direction then, we kept you top of mind. 5. I could talk this week from Wed – Fri, 10 AM – 4 PM Eastern Time. — Let them know you’ll keep their resume on file (state for how long, if applicable) and reach out if a more suitable opportunity becomes available. Please complete the assessment by no later than [DAY, DATE] at [TIME, TIME ZONE]. If you’ve made a verbal offer over the phone, send the formal offer letter over email shortly after. 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